Grading Scale and Promotion/Retention for K-5

The Dinwiddie County School Board approved the following “10-Point Grading Scale”, academic indicators and retention policies for the division and academic indicators for elementary schools effective the 2014-2015 school year.

If you have questions, please contact this office at 469-4190 or the guidance office at your child’s school.


Guidelines of K-5 Promotion, Retention or Administrative Placement

10-Point Grading Scale:
A 90-100
B 80-89
C 70-79
D  60-69
F 59 and below

Grades K-5

Principal’s Scholar:  Students obtaining all A’s for the nine-weeks grading period.

Honor Roll:  Students obtaining all A’s and B’s for the nine-weeks grading period and no C’s.

  1. Classroom performance on grade level standards and objectives shall be the primary consideration in the promotion decision. Classroom performance in math or reading at 69% or below shall trigger a promotion and retention meeting. Parent shall receive notification by the end of the first semester if their child is in danger of retention in their present grade.
  2. Standardized test scores, benchmark tests, and end-of-the-year cumulative tests, attendance, report card performance, remediation attendance/participation and level of mastery of Standards of Learning strands shall be considered in making promotion/retention decisions in grades K-2. In grades or subject areas where Standards of Learning assessments (SOLS) are administered, the test results shall also be part of the decision process.
  3. Students should not be retained more than once in grades K-2 and in grades 3-5.
  4. Parents shall be notified as soon as promotion is in jeopardy. A meeting shall be held wherein a student’s work samples and the intervention strategies being employed can be shared.
  5. Administrative placement is a transfer of a student who is making marginal academic progress and who is placed at the next grade level because of extenuating circumstances, including but not limited to instructional, social, emotional, age-related, previous retentions or other pertinent factors. No student may be administratively placed at the middle school without the prior approval of the Superintendent or the Superintendent’s designee.
  6. The Individualized Education Program (IEP) Team shall determine the promotion, retention, or administrative placement of students with an IEP.
  7. During the final marking period, a conference with the parent/guardian shall be scheduled to discuss the final decision regarding retention of the student. All decisions shall be made following policy and guidelines, and shall be in the best interest of the child.  If a parent/guardian does not attend, a letter with the meeting results shall be forwarded to them and a School Administrator will contact parent/guardian to find out if they plan to appeal (within 48 hours of meeting).  A parent may file an appeal of the retention decision by signing the Promotion/Retention Worksheet within five (5) calendar days following notification by School Administration.

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